Invoice Settings

Main Store · Downtown

Invoice Settings

Numbering, payment terms, layout and the notes printed on every invoice and quotation.

Sample invoice

Numbering & prefix

How invoice numbers are generated. Numbers are never reused, even after a void.

* Required

Letters, digits, dash or slash. Up to 8 characters.

Latest issued: INV-2026-0148.

The next number returns to 1 on the chosen date.

Include the year in the numberAdds the four-digit year between the prefix and the counter.

Next invoice number

INV-2026-0149

Followed by

INV-2026-0150 · INV-2026-0151

Other documents

QUO-2026-0031

CN-2026-0012

SR-2026-0074

PO-2026-0208

Payment terms & late fees

Default due date for new invoices and what happens when they go overdue.

Default payment terms

An invoice issued today (Sep 23, 2026) would be due on Oct 07, 2026. Customer groups can override this.

Charge a late fee on overdue invoicesAdded automatically once the grace period has passed.
Percentage of the unpaid balance, per month.
%
Days after the due date before a fee applies.
days
Offer an early-payment discountPrinted on the invoice as “2/10 net 14”.
Discount termsPercentage off if paid within the number of days.
%
days
Send payment remindersE-mails the customer before and after the due date.
Reminder scheduleDays before the due date, then repeat every N days once overdue.
before
every

Template & appearance

Pick a layout, accent colour, typeface and paper size. Quotations use the same template.

Invoice template
Accent colour
Paper size

Letter is 8.5 × 11 in. The 80 mm receipt layout stacks the columns for thermal printers.

Fields & live preview

Choose what appears on the invoice. The preview updates as you change any setting on this page.

Store address and phone
Tax ID (EIN)
Customer billing address
Due date and terms
SKU column
Tax columnPer-line tax rate.
Discount line
Bank / payment details
“Scan to pay” QR code
Footer note
Terms & conditions
Signature block

Live preview

Classic · US Letter
Fresh Mart Grocery120 Market Street, Springfield, IL 62701
+1 (555) 010-7788EIN 84-2213907

Invoice

INV-2026-0149Issued Sep 23, 2026Due Oct 07, 2026 · Net 14
Bill toMeera Nair27 Elm Grove, Springfield, IL 62704
Item SKU Qty Price Tax Amount
Whole Milk 1 gal DR-MLK-0101 2 4.99 — 9.98
Sourdough Loaf BK-SRD-0210 1 4.50 5% 4.50
Free-range Eggs 12 ct DR-EGG-0012 1 5.49 5% 5.49
Organic Bananas (lb) FR-BAN-0125 1.25 2.49 — 3.11
Subtotal$23.08
Loyalty discount−$2.00
Sales tax 5%$1.05
Total$22.13
Payment detailsFirst Prairie Bank · Acct 0042 7788 91 · Routing 071 000 288

Thank you for your business!

Terms & conditions

Emily CarterEmily Carter · Owner

Logo & signature

Images printed on invoices, quotations and credit notes.

Invoice logo

Using the store logo

PNG, JPG or SVG. A transparent background works best.

Show logo on invoicesTurn off to print the store name only.

Authorised signature

Notes & terms

Default text for the bottom of every invoice. It can be edited per invoice.

Shown above the terms. Keep it to one or two lines.

One term per line.

Insert a placeholder

Click a chip to insert it into the field you last edited. Placeholders are filled in when the invoice is generated.

© 2026 Grocery POS. Crafted by Dreams Technologies.